Variable Data Guide

 

Variable Data Guide

If you have an order that requires personalization per each sign, please review the guide below to ensure your order moves through the production process smoothly & quickly. 

Variable Data Vs. Copy Changes

Copy Changes

  • If you have a name or personalization order with a quantity of 49 or below; OR
  • If you have an image personalization (i.e. different photos or designs)

These are considered COPY CHANGES. We require a submission of each individual print-ready file with a cost of $2.00 per each additional file after the first art file. 

Variable Data

If you have a name personalization of 50+ names, this is considered VARIABLE DATA and there is a charge of $75.00 per data set for pre-press set up. Below is a checklist of how to prepare your variable data order: 

  • An Excel Spreadsheet / Notepad with each name in 1 column. If you have multiples with the same name, please list it multiple times. Here is an example of what this looks like: 

  • The print-ready art file without a name and a print-ready art file with the longest name. Here is an example of what this looks like: 

  • Package the required font and, if there is a particular PMS color you are trying to achieve, build the pantone color into your file and add the pantone color to the P.O./Order Details when submitting your order. 

Submitting Your Variable Data Order - Checklist

When submitting your order, please provide: 

  1. P.O./Order Details with shipping details (see below)
  2. Variable data file
  3. 1 print-ready file without a name
  4. 1 print-ready file with the longest name
  5. Package the font/PMS color into the file if required

Shipping Details*

Please check the shipping address on your P.O. / Order Details to confirm accuracy. Shipping penalty charges are incurred for incorrect addresses for UPS and FedEx. If this happens, you will receive an invoice with a balance for Shipping Address Correction charges. 

  • Local Pick Up. Do you want to pick up your order?
  • Ground Shipping. Would you like for us to ship the order directly to you?
  • Drop-Ship Orders. Does your order require blind-shipping directly to your customer?
  • 3rd Party Shipping. Do you have a FedEx or UPS number that you would prefer us to use?
  • Rush Orders. Call us to receive a quote on expedited shipping. 
  • Orders with Multiple Drop Ship Addresses. If you have more than 2 drop ship addresses, there may be additional charges for packaging and fulfillment. Please inquire by email or phone to receive an estimate. 

*Due to staffing shortages, shipping companies are currently not guaranteeing tranist times due to ongoing delays nationwide. We understand that it is important that your customer receives their order in a timely manner. Therefore, when possible, Supreme Color began adding an additional day to transit times. Once your order ships, we have no control over transit times as shipping companies are a separate entity from Supreme Color. We are not liable if your order does not arrive on time.