Variable Data Guide

If you have an order that requires personalization per each sign, please review the guide below to ensure your order moves through the production process smoothly & quickly. 

Variable Data Vs. Copy Changes

Copy Changes

  • If you have a name or personalization order with a quantity of 49 or below; OR
  • If you have an image personalization (i.e. different photos or designs)

These are considered COPY CHANGES. We require a submission of each individual print-ready file with a cost of $2.00 per each additional file after the first art file. 

Variable Data

If you have a name personalization of 50+ names, this is considered VARIABLE DATA and there is a charge of $75.00 per data set for pre-press set up. Below is a checklist of how to prepare your variable data order: 

  • An Excel Spreadsheet / Notepad with each name in 1 column. If you have multiples with the same name, please list it multiple times. Here is an example of what this looks like: 

  • The print-ready art file without a name and a print-ready art file with the longest name. Here is an example of what this looks like: 

  • Package the required font and, if there is a particular PMS color you are trying to achieve, build the pantone color into your file and add the pantone color to the P.O./Order Details when submitting your order. 

Submitting Your Variable Data Order - Checklist

When submitting your order, please provide: 

  1. P.O./Order Details with shipping details (see below)
  2. Variable data file
  3. 1 print-ready file without a name
  4. 1 print-ready file with the longest name
  5. Package the font/PMS color into the file if required

Shipping Details*

Please check the shipping address on your P.O. / Order Details to confirm accuracy. Shipping penalty charges are incurred for incorrect addresses for UPS and FedEx. If this happens, you will receive an invoice with a balance for Shipping Address Correction charges. 

  • Local Pick Up. Do you want to pick up your order?
  • Ground Shipping. Would you like for us to ship the order directly to you?
  • Drop-Ship Orders. Does your order require blind-shipping directly to your customer?
  • 3rd Party Shipping. Do you have a FedEx or UPS number that you would prefer us to use?
  • Rush Orders. Call us to receive a quote on expedited shipping. 
  • Orders with Multiple Drop Ship Addresses. If you have more than 2 drop ship addresses, there may be additional charges for packaging and fulfillment. Please inquire by email or phone to receive an estimate. 

*Due to staffing shortages, shipping companies are currently not guaranteeing tranist times due to ongoing delays nationwide. We understand that it is important that your customer receives their order in a timely manner. Therefore, when possible, Supreme Color began adding an additional day to transit times. Once your order ships, we have no control over transit times as shipping companies are a separate entity from Supreme Color. We are not liable if your order does not arrive on time.